Procedure 6.7.1 - Facilities Usage and Rental

Part 1: Purpose 

This procedure provides direction for the use of Lake Superior College (LSC) buildings, parking lots, or land by external organizations. The use of the College’s facilities is governed by Minnesota State System Procedure 6.7.2.

Part 2: Definitions

Subpart A: LSC Facilities

The buildings, parking lots, and land at all locations owned or leased by the College.

Subpart B: Short-term

Short-term is usually one to three days or intermittently throughout the year.

Part 3: Applicability

This procedure applies whenever an external organization uses LSC buildings, parking lots, and land for a short-term period. 

  1. External organizations wishing to use LSC facilities shall complete the online form and work with the designated person to complete the reservation process.
  2. LSC reserves the right to deny a rental request.
  3. Minnesota State System Procedure requires colleges to charge a reasonable rental amount that covers their costs. LSC will update rates annually. Rates will be available upon request from the Administrative Assistant to the Vice President of Finance & Administration.
  4. LSC will determine the room assigned to the external organization based on the college's academic and other priorities.
  5. The external organization must sign a facilities use agreement that is approved by the Minnesota State Office of General Counsel and provide a certificate of insurance before their scheduled event. The agreement provides the terms for the use of the LSC facilities. Organizations that fail to provide these documents will not be permitted to use the LSC facilities.
  6. Security and maintenance staff are required whenever any organization is using college facilities on the main campus. A minimum of one LSC employee is required at other campus locations when any organization is using that site. If additional security, maintenance, or IT staff is required to cover the event, additional charges will be assessed. If the event occurs outside of building hours, overtime charges will be added to the rental fee.
  7. All LSC facilities are drug and alcohol-free as stated in College Policy 5.18 and tobacco-free as stated in College Policy 5.17.
  8. External organizations are prohibited from using the LSC logo or any wording that would imply that LSC is sponsoring the event.

Related Documents

History

Date Implemented: May 16, 2018

Date Updated: November 2024

President's Signature Date: December 5, 2024

President's Signature