Policy 5.12 - Tuition and Fee Due Date, Refunds, Withdrawals and Waivers

Minnesota State Policy 5.12

Part 1: Authority

Lake Superior College (LSC) establishes tuition payment policies and procedures in accordance with the Minnesota State Policy 5.12 and System Procedures 5.12.3 Common Framework of Key Payment Related Dates, 5.12.4 Refund of Tuition and Fees, and 5.12.5 Payment Plans.

Part 2: Policy Statement

Subpart A: Tuition and Fee Due Dates

LSC follows the tuition and fees payment due date framework as defined in LSC Procedure 5.12.0. Student registration for all credit courses shall be cancelled and their classes shall be dropped, if students have not paid in full, do not have a financial aid deferment, or have not established a payment plan by the published payment deadline. The college shall grant an extension of the payment due date for students who have filed and are awaiting properly approved financial aid from federal, state, or other third-party sources.

The student account will be adjusted if tuition and fees are not established at the time of registration.

Students should confirm their balance due either online or in person at the Student Payment Office.

Subpart B: Payment Plans

LSC shall provide payment plans for students, permitting them to pay their tuition and fees after the due date, provided the minimum first payment amount is paid as defined in LSC Procedure 5.12.0 Tuition and Fee Due Dates, Refunds, Withdrawals, and Waivers. The college shall assess a payment plan fee to cover the costs of processing payments consistent with this policy.

Part 3: Registration Cancellation for Nonpayment (RCFN)

Students who have not paid their tuition by the published payment deadline will be dropped from all of their classes unless one of the conditions listed in LSC Procedure 5.12.0, Part 3 Registration Cancellation for Nonpayment are met.

Students who do not plan to attend classes must drop classes online or they will be held responsible for any balance due.

Part 4: Refunds for Dropped Classes

Students are entitled to attend one class session for each registered, for-credit course, without obligation. Subject to the refund for full withdrawal provision of Part 5, students are financially obligated for any classes dropped after the fifth business day of the term, or one business day after the first class session, whichever is later. For purposes of this policy, business days are defined as Monday through Friday (excluding posted holidays).

If a student is financially obligated for a dropped class, the student may petition the college to apply the amount of the tuition and/or fees for the dropped class to the cost of an added class for the current term.

For courses less than three weeks in length, the college has established the no-obligation drop and refund period of no more than one business day after the first class session for each for-credit course.

If a fee for a dropped class is for the recovery of costs already incurred by the college, refund of such fees is the decision of the president or designee.

Part 5: Refunds for Total Withdrawals

Upon expiration of the no-obligation period defined in Part 4, the college shall refund tuition and fees for students who totally withdraw from for-credit courses in accordance with the schedule in LSC Procedure 5.12.0.

Part 6: Waivers

The president or designee may waive amounts due to LSC for individual institutional waivers as approved by the Board.

See LSC Procedure 5.12.21 Policy Petition and the Petition to Policy form for current student or for non-current student.

Students requesting a tuition waiver must complete a Petition to Policy form and provide documentation of extraordinary circumstances. The college will document the reasons for all petition waivers. NOTE: The college cannot waive the MSCSA student association fee or the LSC bookstore charges.

In consultation with students, LSC Procedure 5.12.0 was developed to implement this policy.

Related procedures:

• LSC Procedure 5.12.0 Tuition and Fee Due dates, Refunds, Withdrawals, and Waivers
• LSC Procedure 5.12.1 Military Service and Disabled Veterans
• LSC Procedure 5.12.2 Tuition Waiver for Persons Under the Guardianship of the Commissioner of Human Services
• LSC Procedure 5.12.20 Return of Title IV Funds
• LSC Procedure 5.12.21 Policy Petition
  • Petition to Policy Form – (for current student)
  • Petition to Policy Form – (for non-current student)

Part 7: Accountability/Reporting

The college maintains records on refunds, drops, withdrawals, nonattendance, and waivers to ensure accountability and accurate reporting in accordance with applicable procedures.

History

Date Implemented: January 18, 2001

Date of Review/Revisions: July 19, 2021

President's Signature Date: September 16, 2021